Difference between a wedding coordinator and a venue coordinator

There are so many couples that think there isn’t a difference between a wedding coordinator and a venue coordinator. However, this is wrong. A venue coordinator is not a wedding coordinator.

To put it briefly, a venue coordinator is there for the venue, while a wedding coordinator is there for the couple. A venue coordinator is helpful, but the difference between a wedding coordinator and a venue coordinator is huge.

Let’s chat about the things that a venue coordinator handles, so you can see the difference between the two types of coordinators.

What is a venue coordinator?

Venue coordinators are there to supervise and manage the venue, regardless of the event. They aren’t there to deal with anything event-related unless it specifically involves the venue.

A venue coordinator’s service most likely includes:

• Set up of tables and chairs
• Management of catering team (if in-house catering)
• Ensuring the venue is clean, maintained, and safe
• Coordinating with vendors about power sources, the overall space, and equipment restrictions
• Handling issues during the day that relate to the venue

What is a wedding/event coordinator?

An event coordinator is there for the management of the event, regardless of the venue. They aren’t there just the day of (check out this blog about how there is not such thing as a “day of” coordinator). They are there for the entire process to guide you.

An event coordinator’s services most likely include:

• Assisting with vendor confirmations
• Getting all the details together from the planning process
• Building a customized timeline
• Management of vendors throughout the wedding day
• Ensuring everything is running smooth and sticking to the timeline
• Making sure that the event’s aesthetic matches the client’s wants
• Day of contact for vendors and guests
• Handling any issues related to the event in order to maintain efficiency

Many couples and event planning clients don’t understand the difference between the two. Therefore, when booking a venue with a venue coordinator, they think that it saves them from having to spend money on an event coordinator. This just isn’t true. Your venue coordinator won’t come up with solutions if your rental vendor is running 2 hours late, or if your veil rips. They aren’t there for you. When you hire a coordinator, they’re there just for you, with zero obligation to the venue.

If you’re looking for a coordinator after reading about the importance of one, set up a consultation call with us!