Questions to ask during final venue walkthrough

So, what questions should you ask during the final venue walkthrough?

Final venue walkthroughs are so important. This is where you completely finalize your layout, where you think about photo locations, and where you have one of your last major contact sessions with your venue. It’s important to come ready with a list of questions so you aren’t missing anything. Daisy + Sun Events is here to provide you with that list.

What does access time look like?

This is a must-know. Hopefully you will have determined this prior to booking, but it’s important to confirm. This determines when you can get makeup started or if you have to book an airbnb or hotel; it determines when your vendors can set up; and it determines when you need to have everything torn down and everybody out.

When can guests start arriving?

Typically, this is about 30 minutes before the ceremony begins. Some venues have caps on the earliest that they can arrive. If they do, it’s also important to ask what the venue prefers if guests arrive before the determined time.

Can we go over the flow of the event?

This is where your planner will go over the timeline with the venue. It is also important to discuss the flow of locations of things. Consider asking your venue where other couples usually put things to optimize the layout flow. You definitely don’t want the ceremony to be in one spot, the cocktail hour a mile away, and then the reception back at the ceremony spot.

Is there a space where vendors can put their things?

Vendors need a room or small space to put their equipment. Photographers have extra cameras, videographers have tripods, planners have carts and emergency kits, etc.

What all do you provide?

Confirm what the venue provides. If you guys talked about them providing chairs, make sure that’s actually happening and there is a plan. Confirm what the venue sets up and what others need to be responsible for.

In the end, you need to have a list of questions to ask during your final venue walkthrough to confirm that you have everything you need.

Reach out to Daisy + Sun Events to see if venue walkthroughs are included in our packages!